I4C Consulting Inc. is committed to protecting the privacy of all individuals who provide their personal information. We will not collect, use or disclose the personal information of individuals without individuals knowledge and consent in accordance to the Personal Information Protection and Electronic Documents Act.
From January 1, 2004, all businesses engaged in commercial activities must comply with the Personal Information Protection and Electronic Documents Act, and the Canadian Standards Association Model Code for the Protection of Personal Information, which it incorporates. The Act affords rights concerning the privacy of personal information.
"Personal information" is information about an identifiable person. Personal information includes information that relates to their personal characteristics (e.g., gender, age, income, home address or phone number, ethnic background, family status), their health (e.g., health history, health conditions, health services received by them) or their activities and views (e.g., religion, politics, opinions expressed by an individual, an opinion or evaluation of an individual). Personal information is to be contrasted with business information (e.g., an individual’s business address and telephone number), which is not protected by the Act.
Collection of Personal Information
In order to fulfill our mandate, we collect detailed contact information and resumes for all our current and prospective consultants. We also collect contact information for all our existing and prospective clients.
Purpose for Collecting Personal Information
We only collect personal information, by fair and lawful means, necessary to fulfill the identified purposes. Personal information is collected for the following purposes:
"We obtain consent to use the personal information for the purpose listed above at the time of collection of information. Individuals have the option of not providing the personal information or to decline use of their personal information used for the purpose listed above.
- To assist them in joining our organization on a contractual basis
Disclosure and Retention of Personal Information
We never trade or sell personal information.
The personal information of the individuals is retained for a period of 25 years after which it is destroyed (discussed below).
Accuracy of Personal Information
We make every effort to accurately record all information. If you notice any errors or if your personal information has changed, please contact our Privacy Officer (coordinates are listed below) to update your file. We will take reasonable steps to amend the same information if it is in the possession of a third party.
Protection of Personal Information
Personal information is stored in our database and in hard copy files. Electronic information stored in computers is password protected. Backup disks and hard copy paper files are kept in locked cabinets. Only a limited number of authorized personnel have access to the secured personal information.
All personal information contained in paper format is destroyed by shredding. Electronic information is destroyed by deletion. If the hardware is discarded, the hard drive is physically destroyed.
Access to Personal Information
Individuals are entitled to access their personal information which is in our possession. If an individual wants to see their personal information, they are welcome to contact the Privacy Officer. We will provide access to personal information (some exceptions might apply) and provide any assistance required in understanding the nature of personal information that is in our possession. There is no cost to gain access to personal information.
We may ask that the individual put their request in writing. If we are unable to give access, we will inform the member or donor within 30 days, in writing, with the reasons for not giving access.
If an individual wishes to make a formal complaint about our privacy practices, they may do so in writing to the attention of the Privacy Officer. The Privacy Officer will acknowledge receipt of the complaint, and ensure that it is investigated promptly and that the individual is provided with a formal decision and reasons in writing.
Policy Updates and Changes
Due to the fast-changing nature of online technologies, we may change this policy from time to time. Changes may occur without warning and they will be reflected on this page.
I4C Consulting Inc
200-340 March Road
Kanata, Ontario, K2K 2E4
This policy is made under the Personal Information Protection and Electronic Documents Act.
Further information on privacy and your rights in regard to your personal information may be obtained from the Privacy Commissioner at:
Privacy Commissioner of Canada
112 Kent Street
Ottawa, Ontario K1A 1H3
Tel: (613) 995-8210
Fax: (613) 947-6859
TTY: (613) 992-9190